Job Application and Curiculum Vitae

(1)WRITING A COVER LETTER
SOME REMINDERS ABOUT FORMAL
CORRESPONDENCE
• Your address should be at the top, on the right and in the middle of the page
WITHOUT your name above it.
• The rest of the letter is written in block format.
• 12-point Times New Roman or Arial are most frequently used in this type of
correspondence.
• The letter should be on ONE A4 page.
• The date is NOT given as numbers only, it is written out (4 July 2007).  This is
due to the fact that British English speakers use the sequence ‘day, month, year’
but American speakers place the month first…so the use of numbers can cause
confusion.
• If you do not know the name of the recipient, write ‘Dear Sir’ if you know it’s a
man or ‘Dear Madam’ if you know it’s a woman.  If you do not know whether
you are writing to a man or a woman, write ‘Dear Sir/Madam’.
• If you know the name and the recipient is European or American, remember to
write ‘Dear + title + surname (second name)’.  ‘Dear Mr. Wilson’ is correct and
NOT ‘Dear Mr. John’.
• ‘Yours sincerely’ (US = ‘Yours truly’) is used at the end of a letter if you know
the person’s name.  If you start your letter with ‘Dear Sir’, ‘Dear Madam’ or
‘Dear Sir/Madam’, use ‘Yours faithfully’ at the end of the letter.
A COVERING LETTER   Application for a Job as a Secretary
The information in italics in the letter can be changed to suit the application.
   
P.O. Box 20
     Haramaya University
     Dire Dawa
     ETHIOPIA
Mr. John Wilson
Head of Personnel
ABC International University
P.O. Box 56
Addis Ababa
ETHIOPIA
30 September 2007
Dear Mr. Wilson
Application for the post of Head Secretary to the Vice-President
I would like to apply for the post of Head Secretary in the Academic and Research
Vice-President’s Office which I saw advertised in  ‘The Reporter’ of  28 September
2007.  I have been a secretary at Haramaya University since February 2003 and I have
worked as Head Secretary in the Faculty of Business & Economics since September
2005.
Please find attached my curriculum vitae which indicates my qualifications to date
and my experience relevant to this post.  I would be willing to attend an interview at
any time suitable for you.
Thank you very much in advance for considering my application and I look forward
to hearing from you at your earliest convenience.
Yours sincerely,
Abeba Tegegne  
Abeba Tegegne
Enc: CV